What to do upon tenant exit?
As a landlord, it is important to act in a proper and legally valid manner when terminating a lease. Here are some important points to consider as a landlord:
- Lease and notice: Check the lease to see what the requirements are for terminating the lease. Certain contracts may require a specific notice period, such as 1, 3 or 6 months. Be sure to meet this deadline when providing notice.
Keep in mind that cancellation does not start until the first of the month following the day of cancellation. Example: if the tenant sends his notice on July 5, the notice period does not start until August 1.
- Written notice: Be sure to provide written notice to the tenant. This can usually be done by registered letter, e-mail with acknowledgement of receipt, or some other form of written communication. Keep a copy of the cancellation for your own records.
- Reason for termination: Depending on the laws and regulations in your jurisdiction, you may have to provide a valid reason for terminating the lease. This may be the case, for example, when you fail to pay rent, violate the lease, or when you want to move into the property yourself. Make sure you are aware of the specific rules in your jurisdiction.
- Return of Deposit: Check the provisions in the rental contract regarding the return of the deposit. If there is damage to the home or there are arrears, you may be able to use the security deposit to cover these costs. Set up a final inspection to determine any damage or unpaid bills.
- Return of property: Make sure the tenant is aware of any property they must remove before leaving the property. Provide clear instructions on leaving the home in its original condition.
- Repayment of rent deposit: If you have received a rent deposit, make sure you repay it within the legal deadline. Allow for any settlements for outstanding payments or damage to the home.
- Final inspection: Schedule a final inspection of the property after the tenant has left. Check the condition of the home and compare it with the initial inspection. Document any damage or changes made without your permission.
- Termination of utilities and subscriptions: Be sure to terminate, start or transfer all utilities and subscriptions in the new tenant’s name so that they are no longer your responsibility.
It is important to stress that laws and regulations regarding leases can vary depending on the jurisdiction you are in. It is wise to carefully read and follow the lease agreement.
